Constitution and By-laws of the New Mexico Association of School Psychologists
Section 1. Name
- The name of the organization shall be the New Mexico Association of School Psychologists, which shall be a legally incorporated nonprofit organization.
Section 2. Office
- The principle office of the Association shall be at an address to be disignated by The Executive Board.
Objectives and Limitations
Section 1. Objectives
- The objectives of the Association shall be, through research and educational activities:
- To serve the educational and mental health needs of all students.
- To foster and maintain high standards of comperency, service, and ethical conduct among its members.
- To increase awareness of, promote quality services for, and be a resource concerning the educational and mental health needs of children.
- To advocate for the needs of children and youth.
- To provide opportunities for the exchange of professional ideas, methods, and research among school psychology personnel and others.
- To promote School Psychology.
Section 2. Limitations
The Association shall be nonprofit, nonpartisan, nondectarian, and nondiscriminatory in its purpose and activities.
Section 1. The association shall consist of the following membership categories:
- Regular membership
- Members or persons eligible for regular membership in the National Association of School Psychologists (NASP), who work or live in New Mexico;
- Members or persons eligible for membership in the National Certification of School Psychologists (NCSP);
- Persons certified or licensed as a school psychologist by another state, but currently functioning in a different role within this state;
- Persons who have been a member in good standing, but have retired;
- Persons who hold a New Mexico Licensure for Educational Diagnostician. Only regular members are afforded full privileges in the Association, with the right to vote, hold elective office, and participate in all Association affairs.
- Associate member
Membership in this category shall be open to other persons whose interests and/or profession are in accordance with the stated objectives of this Association, including cerified or licensed educational diagnosticians, who do not qualify for membership in NASP. Associate members cannot hold elective office, or vote on Association matters.
- Student Member
Membership in this category shall be open to those currently enrolled in at least six graduate semester
credit hours in an educational diagnostician and/or school psychologist training program, or
other students whose interests are in accordance with the state objectives of this Association.
- Honorary Life Member
Membership in this category shall be by invitation of any member of the Association through the membership committee, subject to approval by the majority of voting members present. An Honorary Life Member is one who, in the opinion of the majority of the voting membership present, has made a significant contribution to the field of school psycology. Honarary members cannot hold elective office or vote on Association matters.
- Formal application for individual membership may be obtained from the
Executive Board, or from the Membership Chair, and, when completed, returned to the Membership Chair. All membership
applications will be subject to review, and names of eligible applicants will be presented to the
Membership Committee or approval. An applicant approved by the Membership Committee will become
a member upon payment of dues.
Section 3. Disaffiliation
- Severance of membership at all levels shall be for:
- Nonpayment of dues; or
- Violation of the NASP Code of Ethics. Violation charges are to be presented to the Executive Board of the New Mexico Association of School Psycologist. The Executive Board may handle the charges, or appoint a committee. Due process outlined in the NASP Professional Conduct Manual will be followed.
Section 1. By-laws
- The Constitution and the By-laws of this Association shall be adopted and amended by the Executive Board and two-thirds of the membership present at the Annual Meeting, at the yearly conference. Prior notice of adoption or amendment shall be given at least one month prior to this meeting. Alternate methods may be used.
Section 2. Parliamentary Authority
- Robert's Rules of Order, Newly Revised, shall govern in all parliamentary matters.
Section 3. Officers
- The officers of the Association shall be elected by simple majority of the ballots returned by the general membership, and are designated as follows:
- The President shall:
- Preside at all meetings of the Association;
- Act as chariperson of the Executive Board;
- Appoint standing committees and task forces;
- Designate emissaries to other offices and agencies;
- Present, further, and promte the objectives of the Association;
- Perform the normal duties of a president officer;
- Be considered an exofficio member of all standing committees and apponted committees; an
- Serve a term of one year.
- The President-Elect shall
- In the event of absence or incapacity of the President, it shall be the duty of the President-Elect to assume and perform the duties of the President;
- Succeed the President at the end of the latter's term of office;
- Serve a an advisor and promoter of continuing education, professional inservice training activities, and active Association membership recruitment; and
- Serve a term of one year.
- The Immediate Past-President shall:
- Serve as counsel and advisor to the Executive Board. If there is no Immediate Past-President, the office shall be left vacant until filled by natural processes,
- Serve as chairperson to the Nominations and Election Committee.
- The Secretary shall:
- Keep and maintain accurate records of all meetings of the Association, and of the Ececutive Board;
- Be responsible for official correspondence of the Association;
- Issue notices of meetings;
- Prepare and distribute ballots; and
- Serve a term of two years.
- The Treasurer shall:
- Collect all membership dues and assessments authorized by the Association membership;
- Disperse Association funds as authorized by the Executive Board;
- Maintiain all bank accounts int he name of the Association;
- Submit a financial report to the membership at the annual Business Meeting of the Association;
- Serve as chairperson of the Finance Committee;
- Prepare and submit an annual budger for approval by the Executive Board; and
- Serve a term of two years.
Section 4. Executive Board
- The Executive Board shall consist of the duty-elected officers, the NASP State
Delegate, and Regional Respresentatives.
- Regional Representatives may be elected by a simple majority vote of
Association Members in their region, or if n ecessary, designated by the President. Each Regional Representative who represents a designated number of members will have a vote at Executive Board meetings. The length of office for Regional Representative shall be for one year with an option for re-election. They shall be responsible for representing their region at Executive Board meetings, for keeping area members informed of fostering membership in the Association.
- All Chairpersons shall be appointed by the President of the Association,
subject to the approval by a simple majority of the Executive Board.
- Each member of the Executive Board shall have one vote and issues shall be
decided by a simple majority vote. The Executive Boaard shall have the direction and authority to act for the Association as a whole, but not to alter the dues structure or voting requirements. Changes in the dues structure, voting qualifications, voting procesures, or other constitutional issues may only be accomplished by conducting a secret written ballot of all members of the Association at the time of the balloting.
- There shall be at least four meetings of the Executive Board in each calendar
year. Meetings shall be held upon the call of the President. Fifty percent of the Executive Board members shall constitute a quorum for conducting official Association business.
- Organizations and/or associations to which the Association has officially
affiliated shall be encouraged to appoint a nonvoting representative to the Executive Board.
Section 5. Committees
- The Executive Board shall authorize the title and composition of standing
committees. Groups or individuals who are apponted to carry out tasks that are not identifiable as work of a specific standing committee will be given the title, Ad-Hoc Committee or Task Force.
- All committee chairpersons shall be apponted by the President, subject to the
approval by a majority of the duly-elected officers. The term of office is effective upon appontment, and shall be concurrent with the President's term of office. The Standing Committees of the Association shall consist nominations and elections, newsletter, and conference/professional development. Other committees may be formed at the discretion of the President and with Executive Board approval.
Section 6. Meetings
- There shall be a minimum of one Annual General Membership Meeting held each calendar year. The date and place for such a meeting will be announced by the Executive Boarde at least one month prior to the time selected. Other general membership meetings are encouraged, but not required bu this constitution.
- Special membership may be held any time upon call of the Executive Board. Meetings of the general membership may also be called by written petition standing. The Association Secretary must authenticate the signatures of petition signers and if a valid petition is presented, the Executive Board must call such a meeting within thirty calendar days following validation.
- A quorum of twenty percent of the Association members shall be necessary to conduct Association business during a general membership meeting.
Section 1. Dues
- Dues shall be payable annually and maintain membership for one year. The amount of the dues shall be set by the Executive Board with the approval of the membership. Voting privileges require paid membership on or before the date of balloting. Honorary Life members shall be exempt from dues.
Section 2. Budget and Fiscal Year
- The Executive Board, upon recommendation of the Treasurer, shall present an
annual budget to the membership for adoption. The fiscal year shall be determined by the Executive Board.
Section 3. Expenditures
- Upon adoption of the budget, all accounts payable shall be approved and paid by
the Treasurer. Checks may be signed by the Treasurer, President, and one Executive Board designed, but only
two of these signatures shall be required at any one time.
Section 4. Debts
- No member of the Associaton shall contract or cause to be made in the name of
the Association any debt for any reason whatsoever, without the specific and proper authorization
of the Executive Board.
- All Assets of the Association upon dissolution of the organization will be distributed
to a non-profit, tax exempt cause, as determined by the Executive Board.
- Removal of officers from their elected posts for due cause shall be the responsibility of the
Executive Board. A majority vote by the Executive Board shall constitute removal.
- If the President ceases, for any reason, to serve before the expiration of his/her elected term, the
President-Elect shal succeed to the presidency for the unexpired term, and sahll also serve the term to which
he/she was elected. In case of vacancy in the offices, other that that of the presidency, or vacancy in other
elected positions in the Association, the Executive Board has the power to fill any such vacancy by appointment
until the next annual election.
Definition of Key Terms
- Association: The term which designates and refers to the new Mexico Association of School
- Constitution: The primary document of the New Mexico Association of School
Psycologists, which serves as the basic charter, to guarantee rights and powers of members.
- Member: A person in good standing is noe who has submitted an application for
membership which has been approved, and who has paid dues for the period covered by the application.
- This Constitution shall become effective upon ratification by the Regular Members by secret written ballot.